Acceptable Use Policy

What you will be able to do

• Draft acceptable-use statements that cover company accounts, data storage, and AI tool usage.
• List prohibited actions in concrete terms, such as credential sharing or moving data to personal storage.
• Write a lawful, clear statement of what monitoring may occur.
• Design an acknowledgment step that creates a record of who agreed and when.

Key takeaways

• Acceptable use policies work best when they name specific behaviors, like using a company password manager, instead of general good-behavior language.
• AI tool usage should be addressed explicitly: which tools are approved, and what must never be pasted into an unapproved one.
• Prohibited use should call out credential sharing and moving company data to personal accounts, since those are common real-world violations.
• A monitoring statement protects both the organization and employees by setting expectations in writing before any monitoring occurs.
• Signed acknowledgment is the evidence that ties an individual employee to the policy version they agreed to follow.

Author

ComplianceAnvil Editorial Team

Technical reviewer

ComplianceAnvil Technical Review Board

Jurisdiction

United States (federal)

First published

2026-08-01

Last reviewed

2026-08-01

Next review due

2027-08-01

Version v1.0.0 · Document owner: ComplianceAnvil Content Team

Important

This template is provided for readiness and educational purposes. Organizations should review and adapt it for their environment.